Backing Up Your Data

Listed below are various ways to back up your data, and the pros and cons of each.

Cloud Storage Device
    Services like OneDrive, DropBox, and Google Drive offer free limited space to store your data online.

  • OneDrive is owned by Microsoft and can be accessed with your myNortheastern Students get up to 1TB of storage free and OneDrive allows collaborative editing from inside the Microsoft suite, preserving document formatting. Here are instructions on how to set up OneDrive.
  • DropBox offers 2GB of free storage space, as well as several opportunities to increase the amount of space for free.
  • Google Drive offers free, unlimited storage space when linked to your myNortheastern account, and 15GB when linked with an ordinary Gmail account. Here are instructions on how to set up Google Drive.
  • These services are convenient because they allow you to access your data from any machine connected to the Internet.

External Hard Drive
  • Can hold backup copies of all of your music, pictures, and documents
  • Fairly small and can be moved from one computer to another
  • Expensive, costing between $50 to >$100
  • Can fail (like any other hard drive)

Flash Drive
  • Can only hold a relatively small amount of data (1-32GB, generally).
  • Enough room for documents, some pictures, and some music
  • Very portable, but small size may make it easy to misplace
  • Better used for transferring files than for backing up data

Recordable CD/DVD
  • CD’s can hold 700MB, DVD’s can hold 4.7GB
  • Cheap enough to back documents up to, but most cannot be re-written once you have backed up once, so you need to buy more CDs/DVDs every time you need to back up.
  • CDs and DVDs can be unreliable over extended periods of time. They are easily damaged by scratches, direct sunlight, and extreme temperatures.


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